Frequently Asked Questions

  Submit Your Science
  Submit Your Science
  Are encore abstracts eligible for submission?
  Are encore abstracts eligible for submission?
The only encore abstracts that are eligible for submission are ones that have been presented at state or regional meetings. They are NOT eligible if they have been previously published or presented at a U.S. national or international conference.
  If I submit my abstract to ACC.19, am I allowed to submit it to other conferences or journals?
  If I submit my abstract to ACC.19, am I allowed to submit it to other conferences or journals?
Yes, you are. However, if it is accepted by another U.S. national or international conference, or it is published prior to ACC.19, you will need to withdraw it from the ACC.19 program by no later than January 11, 2019. If it is accepted for publication close to the ACC.19 dates, it is possible to coordinate the date of publication with the ACC Media Relations team and the respective journal so that the ACC.19 embargo policies are not violated.
  Can I submit a case presentation to the general abstract category?
  Can I submit a case presentation to the general abstract category?
Technically, yes. However, since the general abstract category is meant for scientific research only, case presentations are more likely to receive lower grades from abstract reviewers and are therefore less likely to be accepted.
  Who can submit to the general abstract category?
  Who can submit to the general abstract category?
Anyone is eligible to submit to this category, including high school students and medical students.
  I am unsure of what category my abstract best fits into – Which category should I pick?
  I am unsure of what category my abstract best fits into – Which category should I pick?
As the submitting author, you are the most well equipped for knowing which category your abstract should be submitted to. However, if you would like a second opinion, we recommend reaching out to your colleagues, as they will have more expertise on the subject than ACC staff.
  Who can submit to the FIT Clinical Decision-Making category?
  Who can submit to the FIT Clinical Decision-Making category?
Anyone who is currently a medical student or is in a fellowship or residency program. Any physicians beyond this are NOT eligible to submit to this category. If you do not meet the above requirements, you can work with someone who does, as long as they present the case if it is accepted.
  Who can submit to the Cardiovascular Team Cases category?
  Who can submit to the Cardiovascular Team Cases category?
Only non-physician CV team members, which could include nurses, advanced practice nurses, pharmacists, physician assistants, CV practice administrators, or technicians. Physicians are NOT eligible to submit to this category.
  If my abstract is accepted, when will I be notified?
  If my abstract is accepted, when will I be notified?
All abstract submitters will receive a notification of their acceptance status the week of December 17, 2018.
  Who will be notified if the abstract is accepted?
  Who will be notified if the abstract is accepted?
The only person who will be notified of whether or not your abstract is accepted is the presenting author for that submission.
  If my abstract is accepted, will it be published?
  If my abstract is accepted, will it be published?
Yes, it will be published online in the ACC.19 JACC Abstract Supplement prior to the ACC Annual Scientific Session.
  What is the fee for abstract submission? Can this be waived?
  What is the fee for abstract submission? Can this be waived?
The fee is $45 for all general submission categories, including Abstracts, Cardiovascular Team Cases, FIT Clinical Decision-Making Cases, and Interventional Challenging Cases. This fee cannot be waived.
  When is the abstract submission deadline?
  When is the abstract submission deadline?
Due to demand, the abstract submission deadline is 1:00 PM ET on Thursday, October 18, 2018.
  Are there example abstract submissions I can see?
  Are there example abstract submissions I can see?
Yes. We provide examples for the following categories on our Annual Scientific Session site: Cardiovascular Team Cases, FIT Clinical Decision-Making Cases, and Interventional Challenging Cases. If you would like to see examples of abstract submissions, you can view them in the ACC.18 Abstract Supplement of the Journal of the American College of Cardiology by clicking here.
  How do I complete my disclosures?
  How do I complete my disclosures?
Visit https://disclosures.acc.org and log in using your ACC username and password. If you do not have an ACC username, you can create one for free on that page.
  Do all co-authors need to complete their disclosures?
  Do all co-authors need to complete their disclosures?
No. Only the presenting author and lead investigator are required to complete their disclosures. If a person is both the presenting author and lead investigator, then only they need to complete their disclosures.
  Does the Lead Investigator need to complete their disclosures in order for the submission to be complete?
  Does the Lead Investigator need to complete their disclosures in order for the submission to be complete?
No, they do not. The only person who must complete their disclosures in order for an abstract to be complete is the submitting author/presenting author. If the abstract is accepted, ACC will follow up with any lead investigators who have not disclosed.
  Who should I list as the Lead Investigator for my abstract?
  Who should I list as the Lead Investigator for my abstract?
Generally, the Lead Investigator is the senior author of an abstract, but sometimes the presenting author will list themselves as the Lead Investigator as well.
  Can I change who the presenting author is?
  Can I change who the presenting author is?
Yes, you can. To do this, log back into the submission site, click on the submission you want to make the change to, and go to the "Author" tab on the left-hand side of the screen. There, you will see the option to "Change who is Presenting" underneath the author names.
  Can I change the order authors are listed?
  Can I change the order authors are listed?
Yes, you can change the order of all co-authors, except for the first author. To do this, log back into the submission site, click on the submission you want to make the change to, and go to the "Author" tab on the left-hand side of the screen. There, you will see the option to "Change the Order these Author(s) are listed" underneath the author names.
  Why can't I change who the first author is?
  Why can't I change who the first author is?
The system automatically makes the submitting author the first author because they have completed their disclosures. If you would like to make someone other than the submitting author the first author, you will need to have them first complete their disclosures and then you will need to contact Annual Scientific Session staff to have them change the first author for you.
  Why is there an "N/A" displayed next to my name as the first author on the "Author" tab? Why is my institution information missing?
  Why is there an "N/A" displayed next to my name as the first author on the "Author" tab? Why is my institution information missing?
The first author will always have "n/a" displayed to the right of their name. This is normal and does not display anywhere else other than on the "Author" tab. Do NOT enter your name more than once to enter in your institution information since institution information is entered in on a separate tab.
  Is there a maximum character count for a submission?
  Is there a maximum character count for a submission?
Yes, the maximum character count per submission is 1,900 characters NOT including spaces. If you choose to add an image or table to your submission, it will count as 600 characters towards the total 1,900 characters that are allowed.
  If I am using commonly known abbreviations like TAVR or STEMI, do I need to include them in my 5 unique abbreviations?
  If I am using commonly known abbreviations like TAVR or STEMI, do I need to include them in my 5 unique abbreviations?
No, you do not. Commonly known abbreviations do not need to be counted towards the 5 unique abbreviation limit and they do not need to be written out in their entirety upon first use.
  I have a table I want to include with my submission. Can I only add it by entering the information into the table function on the submission site?
  I have a table I want to include with my submission. Can I only add it by entering the information into the table function on the submission site?
No, you can also add it by uploading an image of it. The easiest way to do this is by taking a screenshot. You can do this on a Windows computer by using the snipping tool and you can do this on an Apple computer by hitting Command-Shift-4.
  Am I required to include references in my Cardiovascular Team Case submission?
  Am I required to include references in my Cardiovascular Team Case submission?
No, you are not. If you have no references to add, simply put "—" in the text box and if your abstract is accepted, the section will be removed from the published version of your abstract.
  How do I know my abstract is complete?
  How do I know my abstract is complete?
All tabs on the left-hand side of the submission site will have checkmarks next to them and the "Review My Work" tab will have a message saying, "Your submission is complete and will be sent to review." You will also have the option to send yourself a confirmation email that your submission is complete at the top of the "Review My Work" page. This option will only appear if your submission is complete.
  Am I able to save a copy of my abstract?
  Am I able to save a copy of my abstract?
Yes. You can save a copy of your abstract by logging into the submission site, clicking on the submission that you want to save, and then going to the "Review My Work" tab on the left-hand side of the screen. On the top of that page, you will have the option to print your abstract for your records.
  Can I make edits to my abstract after the submission deadline?
  Can I make edits to my abstract after the submission deadline?
No, you cannot. Per ACC policies and procedures, no edits can be made to abstract submissions after the submission deadline. This includes adding author names or correcting errors in data. Please carefully review your submission prior to the submission deadline to ensure all co-authors are listed and all information is correct.
  Faculty FAQs
  Faculty FAQs
  I accepted my invitation but am no longer able to come. Who should I contact?
  I accepted my invitation but am no longer able to come. Who should I contact?

Please contact annual meeting education staff to let them know. You can find their contact information on the summary page of your invitation.

  I tried to register for ACC.19, but it tells me I must pay. I thought that as a faculty member I get free registration?
  I tried to register for ACC.19, but it tells me I must pay. I thought that as a faculty member I get free registration?

Yes. As a faculty member you receive complimentary registration. However, you must wait until 24 hours AFTER accepting your invitation(s) before you can register for free.

  As a faculty member, do I receive anything besides complimentary registration?
  As a faculty member, do I receive anything besides complimentary registration?

No, you do not. The ACC does not pay an honorarium, nor reimburse for hotel, travel, or per diem expenses for ACC.19 faculty members.

  I require a visa to come to ACC.19. How do I receive documentation to get it?
  I require a visa to come to ACC.19. How do I receive documentation to get it?

Once you register for the conference, you will be able to obtain official documentation to get a visa. For more information, visit our International Travel and Visa Information page.

  How do I make a hotel reservation?
  How do I make a hotel reservation?

You can make a hotel reservation through the ACC.19 site. To see which hotels are available, visit our Hotel Options page.

  How do I complete my disclosures?
  How do I complete my disclosures?

To complete your disclosures, visit the ACC's Disclosure Website and log in using your ACC username and password. If you do not have an ACC username you can create one for free on that page.

  I already completed my disclosures, but I keep getting emails to update them. What's the problem?
  I already completed my disclosures, but I keep getting emails to update them. What's the problem?

It could be one of two things. The first issue could be that your disclosures are currently up-to-date, but will expire before ACC.19, so our system is registering you as noncompliant. To make sure everything will stay current through ACC.19, go to your disclosure library and click on "I agree for the next 12 months" next to each of your three ACC agreements and then on "I Agree & Confirm" at the bottom of the page. This will update all disclosures and agreements under your account.

The second issue could be that you have multiple accounts with the ACC and the account you are updating is not associated with your faculty role. Please contact our resource center at resource@acc.org or (800) 253-4636, ext. 5603 to see if you have numerous accounts. If you do, they will assist you with merging the accounts and they will contact annual meeting staff to ensure your correct account is associated with your faculty role.

  My title just says, "Case Presenter." Who comes up with the cases?
  My title just says, "Case Presenter." Who comes up with the cases?

As a case presenter you should work with the session chairs to develop an appropriate case. If you need the chairs' email addresses, you can find them on the summary page of your invitation under the "Presentations" header.

  I would like to make a slight adjustment to my talk title. How do I go about doing that?
  I would like to make a slight adjustment to my talk title. How do I go about doing that?

You can put in a request to change your talk title by emailing education staff. Upon receiving your request, they will reach out to the session organizers for approval, and if the session organizers approve the change, education staff will make it for you in the system.

  What do I need to do to prepare for my presentation?
  What do I need to do to prepare for my presentation?

That depends on your specific role within a session. Chairs, Presenters, and Panelists all have different responsibilities within a session. Please refer to the summary page of your invitation(s) to see what type of role(s) you have and the associated responsibilities. We will also send out more detailed information about this in February.

  I want to contact the other faculty in the session. How do I get their contact information?
  I want to contact the other faculty in the session. How do I get their contact information?

After accepting your invitation, you will be taken to a summary page. That summary page lists all session details, including other presenters within your session and their email addresses. You can find this under the "Presentations" header on the summary page.

  Is the presentation template required?
  Is the presentation template required?

No. However, we strongly encourage you to use the template to create continuity between presentations and sessions at ACC.19.

  I arrive on Friday p.m. and my talk is at 8 a.m. on Saturday. Is this enough time to check my PPT in the Speaker Service Center?
  I arrive on Friday p.m. and my talk is at 8 a.m. on Saturday. Is this enough time to check my PPT in the Speaker Service Center?

Yes. If you arrive at the Speaker Service Center by 6:30 a.m. on Saturday and you explain to the staff that your presentation is at 8:00 a.m., they will make every effort to ensure that you are ready on time.

  What time does the Speaker Service Center open each day of the meeting?
  What time does the Speaker Service Center open each day of the meeting?
The Speaker Service Center opens at 6:30 a.m. on Saturday and Sunday, and it opens at 7:00 a.m. on Monday.
  I have never spoken at ACC before. Who selected me for this talk?
  I have never spoken at ACC before. Who selected me for this talk?

The sessions are organized by our ACC.19 Program Committee. Therefore, one of our Program Committee members selected you as faculty.

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